New
Intelligent Automation for Coaches and Course Sellers.
ChatSync brings AI automation to your fingertips & streamline tasks.
Our Services
Automate the Way You Attract, Qualify, and Convert Leads
At ChatSync, we build custom AI-powered automated systems that work inside your Instagram DMs and on your website — designed to do what your team would do, only faster, 24/7, and on autopilot.
These aren't basic chatbots — they're smart, conversion-focused systems that replicate how you speak, capture lead data, sync with your CRM, and move prospects from interest to action.
On-Site AI Systems
We embed GPT-enhanced bots directly into your website — either as a widget, a popup, or a full-page experience. These bots answer questions, capture leads, and push traffic to your calendar or funnel without anyone needing to manually reply.
Perfect for service providers, landing pages, and lead-gen funnels that need to convert cold traffic 24/7.
AI Form Bots
We build automation that replaces boring forms with AI-powered conversations. Instead of filling out static fields, your visitors are guided through an interactive chat that collects their info, uncovers their goals, and even answers questions — all while keeping them engaged.
Ideal for service providers, course creators, and coaches who want to capture more leads, get better data, and create a smoother user experience without relying on outdated Typeforms.
Create AI Funnels
We design full AI-powered funnels that start with a chatbot, guide prospects through a smart sequence (like solving a quiz, collecting answers, or booking a call), and move them into your sales process or email list. Think of it as your digital sales team: qualify, route, and convert automatically.
Auto-Book Calls
Each bot can be connected to your Calendly or scheduling tool. Once the bot qualifies someone, it offers an open time slot and lets them book instantly. No more DM tag or chasing people down.
Name, Email & Lead Challenge Capture
Our bots are designed to collect more than just a “Hi.” They pull in the user’s name, email, and their biggest struggle — so you can follow up with context or drop them right into a CRM for sales automation.
Our Process
Our Simple, Smart, and Scalable Process
We design, develop, and implement automation tools that help you work smarter, not harder
1
What Our AI Automated Systems Actually Do
We build two kinds of custom chatbots designed to help your business grow on autopilot:
On-Site AI Systems: These are embedded directly on your website or landing page and act like a trained virtual assistant. They answer visitor questions, handle objections, guide users toward booking or purchasing, and collect lead data in real time.
AI Form Bots: These replace traditional forms with interactive, conversational experiences powered by GPT. Instead of filling out cold, static fields, visitors engage in a friendly chat that captures their information, uncovers their goals, and even answers questions along the way — leading to dramatically higher completion rates and better-quality leads.
Whether you're using a form bot, on-site AI assistant, or both, your automation is always working to capture attention, qualify leads, and save you time.
All bots can be connected to your CRM or Google Sheet so that every lead, name, email, and conversation is automatically saved and organized. This ensures you never lose a prospect and always have access to a clear, trackable sales pipeline. Your automation doesn't just talk — it keeps score, follows up, and helps you close.
2
How We Personalize Your Bot to Your Business
No two businesses are alike — which is why we start with a detailed intake form to understand your offer, audience, tone, and goals. You’ll tell us what you sell, how you speak, who your ideal client is, and what pain points come up most in your DMs or from website visitors.
This info helps us build a flow that sounds like you, solves your challenges, and speaks to your people — not just a generic script. We also ask for any links, calendars, FAQs, or key selling points you want the bot to include.
3
How We Build It + The Platforms We Use
How We Build It + The Platforms We Use
Once we’ve collected your info, we custom-build your automation using two trusted tools:
ChatBase: This is a GPT-powered assistant embedded on your website that answers questions in real time using AI.
Chatbase has a platform fee at $40/month. We’ll include the platform fees in your monthly plan and handle everything for you.
4
How We Link the Bot to Your Account
For Instagram, you’ll either connect your IG Business/Creator account to Manychat yourself (we’ll guide you) or we’ll do it under our agency dashboard. It’s a secure, Meta-approved integration — and we never need your password.
For websites, we’ll give you a simple code snippet to embed your Cody bot on any platform — Webflow, Carrd, Framer, Wix, etc. No login sharing, no custom code — just copy, paste, and go.
5
How You Can Trust the Process
We know giving someone access to your brand’s messaging is a big deal — and we don’t take that lightly. Every platform we use is officially approved, safe, and built for business use. You keep control, and we only access what’s necessary to build and support your bot.
If you choose to manage everything through us, we simplify your tech stack, keep your subscriptions organized, and ensure everything stays optimized without you ever touching the backend. With ChatSync, you’re not just buying a bot — you’re building a trusted automation system that actually works.
Pricing
The Best AI Automation, at the Right Price
Simple Plans, Built to Scale With You
Monthly Platform Costs — What You Need to Know
We’ll create and manage your ChatBase account under our agency dashboard, cover all subscription costs, and fully handle updates, CRM syncing, performance tracking, and support. You won’t need to log into anything — we take care of it all and keep your automation running at peak performance while you focus on your business.
Designed to help you get the maximum number of qualified leads from your automation systems while keeping your CRM organized and optimized. Our goal is to ensure everything runs smoothly behind the scenes, so you can stay focused on growing your business and serving your clients — without worrying about the tech.
Our 6-Month Optimization Commitment
Why a 6-Month Commitment?
At ChatSync, we don’t believe in quick fixes or static chatbot setups. Your AI chatbot is a living, evolving system designed to optimize continuously, capture more leads, and book more calls as it learns and refines.
That’s why we require a minimum 6-month optimization commitment. This runway ensures we have enough time to fully analyze your data, iterate on flows, and dial in a strategy that maximizes your ROI.
What happens if you cancel early?
If payments are stopped within the first 6 months, your chatbot service and support will be terminated, and your bot will be disconnected.
But here’s the good news: nearly all of our clients see so much momentum and value from their AI system that stopping isn’t even on the table. Most start booking more calls and saving hours each week by month 2 or 3 — and the growth only compounds from there.
Designed for long-term success
Your chatbot isn’t just a tool — it’s your 24/7 digital sales assistant. With our ongoing optimization, you stay ahead of the curve and consistently convert more visitors into booked calls.
We’re here as your long-term growth partner, making sure your AI system performs at its highest potential every single month.
Benefits
The Key Benefits of AI for Your Business Growth
Discover how AI automation enhances efficiency, reduces costs, and drives business growth with smarter, faster processes.
FAQs
We’ve Got the Answers You’re Looking For
Quick answers to your AI automation questions.